How to Host Effective Virtual Board Meetings

Virtual meetings are becoming more popular in the sense that they can save time and money by reducing travel costs or give board members more flexibility, or boost communication. The benefits are clear but they’re not with no pitfalls. Virtual meetings can be just as effective as in-person meetings in the event that they are properly planned. However there are a few points to consider when planning and hosting such events.

Make sure everyone is using the correct equipment and software. It can be difficult to keep the entire board engaged when there are technical issues that prevent attendees from communicating with one another or watching presentations, or even using their cameras. It’s a good idea inform all attendees of the instructions for checking their cameras, microphones, and speakers prior to the meeting begins to avoid these issues.

Make an agenda ahead of time to help keep the discussion on track. If you do not create a schedule, the meeting could get slowed down by side-bars. Make sure that every topic is covered within the timeframe you have set to ensure that your attendees don’t feel like nothing got done or that their time was wasted.

The https://seboardroom.com/start-from-the-absolute-basics-and-learn-how-to-set-up-a-ma-data-room camaraderie, conversations and camaraderie that occur during in-person board meetings are hard to duplicate online. However, there are ways to enhance the online experience with engaging and enjoyable activities such as breakout sessions or even a test. Also, use regular feedback loops to collect information about how each participant and director is participating in the meeting, how they feel it works and doesn’t and what could be improved next time.